Finance & Payroll Team Leader

JOB PURPOSE

Lead, manage and motivate the finance transactions team, ensuring the accurate and timely processing of sales ledger, purchase ledger, rent ledger and other financial data. Responsible for the operation of the finance function in accordance with the controls, standing orders and scheme of delegation.

Work with the team to embed best practice and fully utilise the efficiencies within the new finance system.  Embed a focus on continuous improvement in the team.

MAIN RESPONSIBILITIES

• Ensure suitable procedures, practices and controls are in place to confirm the completeness, accuracy and integrity of the accounting records:
  • ensuring that all financial transactions are properly authorised within the purchase and sales ledgers
  • review all current financial transactional processes are working as efficiently as possible to maximise the use of the new finance system
  • ensuring all contract, grant and other income is correctly invoiced and is collected and recorded promptly
  • ensure all income and rent charges are correctly and timely recorded in our housing support module
  • all supplier invoices are processed and paid promptly, taking advantage of any credit terms
  • all staff travel and expenses are processed and paid promptly
  • the company credit cards are managed and processed appropriately
• Ensure Two Saints’ payroll is accurately prepared each month, ensuring that staff receive the correct remuneration, taking into consideration pension liabilities, and ensure that the required information is passed to HMRC and the Pensions Trust. Liaise with HR where necessary (in conjunction with the payroll and finance officer)
• Prepare analysis of all payroll costs, coding and posting into the nominal ledger
• Prepare on a monthly basis the pensions liability, ensuring all staff are correctly accounted for within the auto enrolment process
• Line management of the finance assistants and  payroll and finance officer to include regular supervisions, staff appraisals and other welfare support.
• Assist with the preparation of monthly management accounts, in particular ensuring that the balance sheet accounts are reconciled and any reports are drawn down from the ledgers in a timely manner
• Ensure that the administration, management and controls are maintained within the housing support software. Deliver training and support to service staff as and when required
• Administer insurance claims as required
• Administer the financial areas of our intranet
• Deputise in the absence of the Financial Accountant
• Build relationships with internal and external stakeholders and ensure that communications are clear and promote the values of Two Saints at all times

KNOWLEDGE, SKILLS, EXPERIENCE & ESSENTIAL QUALIFICATIONS/TRAINING

ESSENTIAL CRITERIA FOR ROLE  (Minimum requirements on appointment to this job)

• Part qualified accountant or qualified by experience Line management experience
• Ability to lead and motivate a team in times of change
• Proficiency in standard accounts packages
• Proficiency in Microsoft Office computer packages including Word, Excel and Outlook
• To understand and display the values of Two Saints at all times

ESSENTIAL COMPETENCIES

       Good accountancy, numeric and literacy skills      Flexible attitude to tasks

       Good interpersonal skills                                    Ability to work as part of a team

       Excellent communication skills                            Honesty and integrity

       Planning and managing own workload           Committed to anti-discriminatory practice