HR & Payroll Administrator

Key Responsibilities

• Providing general administration support for the HR team, line managers and employees.
• Manages monthly UK payroll and supports the monthly international payroll processes.
• Responsible for the administration of the Company car fleet across the UK and Ireland
• Note taking support for quarterly employee forum meetings/other meetings if required and co-ordination of agenda items.
• Supports end-to-end employee life cycle administration, including contractual changes, sickness absence, onboarding, offboarding, probation management, and related payroll inputs.
• Provides administrative support for Expatriates whilst on assignment, including payroll arrangements and Visas
• Liaising with benefit providers and administering the schemes to employees
• Running reports and providing analysis when required, including key HR measures
• Dealing with general HR queries from employees, and working with HR colleagues to find the correct resolution
• Keeping structure charts and key documentation up to date i.e. induction packs
• Providing administrative support for salary review and annual bonus process
• Working with wider HR community to support the delivery of HR objectives
• Governance – Keeping job descriptions and other documents up to date.
• Dealing with general benefit queries from employees over all UK and Ireland sites.
• Supporting with customer bid and questionnaire information.
• Maintain and regularly update the Total Reward platform, ensuring content remains accurate and up to date.
• Support the HR team to achieve business objectives and projects as required.

Skills, Knowledge & Expertise

• A-Level qualified or equivalent (Desirable)

• CIPD Level 3 (Desirable)

• Prior experience in an administrative role (Essential)
• Experience with mail merges using Microsoft Word (Desirable)
• Experience in processing payroll (Desirable)
• Confident in gathering, analysing, and interpreting data, including financial calculations for planning and reporting purposes.
• Excellent communication skills, both written and verbal
• Strong numeracy skills.
• Strong IT capability, with confidence using Excel, Word, and Outlook.
• Collaborative team player with a positive and supportive approach
• Demonstrates initiative and the ability to prioritise workload effectively
• Highly organised, with strong time‑management skills
• Flexible and adaptable in a fast‑paced environment
• Meticulous and accurate, with exceptional attention to detail
• Patient, tactful, diplomatic, and approachable when dealing with others
• Able to remain calm and professional in challenging situations
• Demonstrates good commercial awareness and understanding of business needs
• Maintains strict confidentiality when handling sensitive employee information

Job Benefits

• 25 days' holiday a year plus bank holidays with the opportunity to buy up to five additional days
• Competitive company pension scheme
• Ongoing training and development
• Private medical insurance for all employees (enhanced membership can be purchased for other family members)
• Dental insurance for all employees
• Life assurance
• Income protection scheme
• Employee assistance programme
• Employee Wellbeing events and Mental Health First Aiders
• Employee My Benefits portal offering extensive retail discounts
• Free office parking