Payroll Advisor

Department: Human Resources (Payroll)

Location: Guildford

Role: Payroll Advisor

The Firm

Clyde & Co is a global law firm with 400 partners, 2000 legal professionals and 3600 staff in over 40 offices across six continents. Its core global sectors position it at the heart of global trade and commerce: insurance; marine, natural resources and energy; projects and construction; aviation. Our vision is to be our clients’ first choice for complex, multi-jurisdictional matters in our chosen sectors by investing in our core practice areas in chosen locations, serving an international client base and building a network of offices in key trading zones. Our key focus is also to become the “go to” firm in emerging markets, running ourselves professionally by attracting and developing the best people.

The Team

Currently consists of a Payroll Manager, one Senior Payroll Advisors and Four Payroll Advisors running five UK payrolls and one Republic of Ireland payroll for approx. 3000 employees.

Key Responsibilities

·         Processing of 2 payrolls; two UK payrolls from start to creation of the new pay period.

·         Work closely with the other Payroll colleagues to meet the required deadlines.

·         Ensuring that all starters and leavers are processed promptly, accurately on the payroll system.

·         Prepare manual calculations where necessary.

·         Calculate and process statutory payment calculations.

·         Prepare and transmit BACS files in accordance with the monthly deadlines.

·         Processing of the P11Ds on an annual basis.

·         Pension, including auto-enrolment, monthly pension assessments, payment of the pension contributions, opt-ins and opt-outs.

·         Processing of the monthly journal data for Finance and provide assistance to them to reconcile the Payroll GL accounts.

·         Complete the year-end processes and generate necessary reports.

·         Payment of the HMRC, third party payments and ad-hoc payments to employees.

·         Answer employee queries by phone, email, and face to face / MS Teams.

·         Liaise with HR and Finance as required to fulfil the job role.

·         Assist Payroll colleagues during annual audits.

·         Provide feedback and be involved with process improvement.

·         Keep the monthly tasks list and payroll manual up to date.

·         Take on any additional work as required as the job evolves.

Essential Skills & Experience

·         Good overall payroll knowledge including manual tax & NIC calculations, and statutory leave such as SMP and ShPP.

·         Able to work as part of a team as well as independently.

·         Able to use own initiative and proactive in resolving queries.

·         Ability to build relationships within HR and Finance as well as with our employees.

·         Strong attention to detail and able to multi-task effectively.

·         Ability to maintain confidentiality at all times.

·         High level of computer skills, including being able to pick up use of new software quickly, and excellent Excel skills including Vlookups, logical formulas and pivot tables.

·         Ability to work calmly and effectively under pressure, and able to meet all deadlines.

·         Able to listen and act on instructions promptly.

·         Good sense of customer service, providing our employees with quick and complete answers to their queries.

·         Outstanding communication skills (written and oral).

·         Willing to grow into the role and adapt as required.

Business Services Competencies

Clyde & Co is committed to providing extensive, personal and professional developments opportunities for our people enabling them to be highly effective in their current role as well as assist them to fulfil their career aspirations.

The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:

·         Technical Excellence

·         People and Team

·         Client/Stakeholder Relationships

·         Service Delivery and Commercial Awareness

·         Personal Effectiveness

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice.. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.