Payroll Assistant

Payroll Assistant 

Bright Futures Care is a specialist organisation supporting children, young people, and adults with Autism, Learning Disabilities and complex needs. We take pride in delivering high quality, community-based care and education across exceptional settings. Our teams are highly trained, passionate, and committed — creating a culture we are truly proud of. 

We are now seeking a Payroll Assistant to join our friendly and dedicated People Team. This is an exciting opportunity for someone who is detail focused, proactive, and looking to develop their payroll and HR administration skills within a supportive environment. 

Job Description: 

As a Payroll Assistant, you will play a key role in maintaining accurate payroll records and ensuring our employees are paid correctly and on time. You will support the Payroll Manager with a range of administrative and payroll tasks, ensuring the highest standards of accuracy, confidentiality, and customer service. 

You will also assist the wider HR team with employee data administration, becoming a key point of contact for system queries and payroll-related questions. 

Main Responsibilities: 

• Create and maintain accurate employee payroll records. 

• Calculate salaries, deductions, and adjustments using timesheets and attendance data. 

• Complete payroll tasks within the Sage People Payroll system, including absence entry, detailed checks, and manual calculations. 

• Prepare payroll spreadsheets and assist with importing data. 

• Respond promptly and professionally to payroll queries from employees and managers. 

• Act as a Super User for IRIS Staffology HR:  

• Add new starters, process leavers, maintain records, and run reports. 

• Manage induction documentation in collaboration with the Recruitment team. 

• Act as a Super User for Rotacloud:  

• Maintain employee records and ensure up-to-date data. 

• Run exception reports and liaise with site managers on absence and clocking issues. 

• Manage the Care Friends employee referral platform, including adding new starters, approving payments, and running reports. 

ADDITIONAL DUTIES 

• Manage documentation related to parking fines, speeding fines, probation reviews, and contract amendments. 

• Coordinate employee health scheme membership and liaise with suppliers. 

• Produce ad hoc payroll reports when required. 

• Ensure compliance with payroll legislation and internal policies. 

• Embrace continuous professional development and contribute to process improvements. 

Experience & Skills 

• Proven experience in a payroll administration role. 

• Strong computer literacy, especially Excel. 

• Experience using HR or payroll systems. 

• Excellent attention to detail with the ability to identify numerical errors. 

• Ability to multitask and meet tight deadlines. 

• Strong interpersonal and communication skills. 

• Ability to handle confidential information with discretion. 

• Resilient, adaptable, and proactive with a positive attitude. 

Desirable 

• Relevant professional payroll or HR qualification (not essential). 

Why Join Bright Futures Care? 

• Be part of a passionate, supportive, and values driven organisation. 

• Opportunities for continuous learning and professional development. 

• A chance to make a real impact on the lives of young people and adults with diverse needs. 

Safeguarding Requirement

Successful applicants will be required to undertake an enhanced Disclosure and Barring Service check. Satisfactory references are also required.

Application Process
Ready to join Bright Futures? We invite interested candidates to apply.

Our recruitment process is designed to ensure alignment with our values and the behaviours required to be successful in this role. It will include:

• Values Based Interview – We’ll explore how your personal values align with the Bright Futures’ culture
• Competency Questions – You’ll be asked to provide examples of your skills and experience in relation to the key behaviours and competencies of this role.

For more information on our interview process, click here: Interviewing

If you have a passion for care and would like more information about this role, we encourage you to contact us on recruitment@brightfuturescare.co.uk and 01925759162.

Unfortunately, we are unable to offer sponsorship for this role.

To find out more about working at Bright Futures, click here: Bright Futures

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