Payroll & HR Coordinator

Asiera – Payroll & HR Coordinator (Hybrid)

Formerly known as HEAnet and EduCampus, we have been supporting Ireland’s academic and research community since 1983. We are now proud to come together as one unified organisation. Our new name Asiera captures what drives us every day – Advancing Services for Irish Education, Research and Academia.

Every day, our national education and research network supports more than 1.3 million students and researchers and over 175,000 staff across Ireland’s schools, ETBs and higher education institutions – more than 1.5 million people in total. In addition, we provide mission-critical management information systems to over 140,000 students and 20,000 staff across Ireland’s universities, technological universities, institutes of technology and colleges.

In Asiera, we are building an end-to-end digital ecosystem for Irish education, one that connects, enables, and empowers learners and institutions to thrive in an increasingly digital world.

We are seeking to appoint an experienced Payroll & HR Coordinator to join our People Operations team on a permanent contract basis.

This role is based at our Dublin 1 office; however, we are pleased to offer a flexible working arrangement via our Work-Life Balance Framework. This allows you to work from home up to three (3) days a week. You will be expected to work at least two (2) days a week in the office, giving you the opportunity to enjoy a balanced and dynamic work environment.

What the People Operations Team does

The People Operations Team provides people-centric support for the full employee lifecycle across Asiera. The function’s responsibilities centre around Employee Experience & Workplace Experience, Learning & Development, Business Support, Performance Management, Talent Attraction & Retention, HR Operations and People, Payroll and Projects.

What the Payroll and HR Coordinator does

We are seeking a detail-oriented and proactive Payroll & HR Coordinator to support the smooth operation of our people processes.

The ideal candidate will have strong organisational skills, a high level of confidentiality, and a continuous improvement mindset. You will administrate end to end payroll and act as the primary point of contact for all payroll-related activities. You will support audit activity, maintain employee records, and collaborate closely with our People Operations and Finance Teams to ensure all processes are compliant with relevant legislation and company policies.

This role will report to the People Operations Manager and will work closely with the People Operations team and colleagues across Asiera.  

This is an excellent opportunity for someone who enjoys working in a fast-paced environment and is looking to develop their career across both payroll and human resources functions.

Key Responsibilities:

• Accurate and timely administration of our monthly payroll activities, working closely with the People Operations Team and our 3rd payroll party provider
• Administration of all company benefits in line with policies and procedures
• Coordination activity for all audits requiring People Operations input
• Preparing and maintaining suite of People Operations reports, for both internal and external stakeholders
• Ensuring smooth purchasing activity for People Operations team, including raising purchase orders, receipting goods and liaising with the Finance Team on payments
• Maintaining accurate employee records on our HRIS (BambooHR)
• Providing high-quality and timely HR and payroll support to our colleagues via our People Operations mailbox
• Engaging with colleagues in a professional manner and championing our good citizenship ethos in all interactions
• Acting as the custodian of correspondence and documentation and driving our quarterly compliance activities.

There will be other responsibilities and duties that crop up from time to time, making this role an interesting and varied one. 

How we do it 

Our company values underpin how we do things in Asiera. We believe in and live by our values and understand they are integral to making Asiera a great place to work.

                COLLABORATION - EQUALITY & FAIRNESS - FUTURE FOCUSED - POSITIVE IMPACT

For further information about who we are and our core values, see https://www.asiera/who-we-are

What you get from us 

We promote a healthy work-life balance, and we take the care of our team members mental health seriously. Work outside of standard hours is rare and agreed in advance.

We value knowledge sharing and communication.  We have frequent team meetings combined with regular 1:1 catch-ups to make sure no one is hitting any roadblocks.

We encourage critical thinking and the exploration of new ideas. We often form cross-team special interest groups for specific topic discussions, both ongoing and for fixed projects.

Company Benefits  

• Flexible Work-Life Balance framework
• Flexible start/finish times
• Health insurance for employees
• Defined contribution pension scheme
• On-going wellbeing initiatives
• Employee Assistance Programme (EAP)
• Tax Saver Ticket scheme
• Cycle to Work scheme
• Professional education support
• Comprehensive group and individual training & development initiatives

 What we need from you 

• Minimum of 3 years’ experience in Irish payroll administration (in-house or outsourced)
• IPASS Payroll Technician certification, or actively working towards certification
• Strong Microsoft Office skills, particularly Excel
• HR administration support experience
• Strong analytical and numerical skills
• High level of accuracy and attention to detail, particularly when handling sensitive data

• Continuous improvement and problem-solving mindset with the ability to exercise good judgement
• Excellent communication skills, both written and verbal, with the ability to form positive working relationships at all levels
• Ability to work in a dynamic work environment and adapt to changing priorities

• Strong time management and organisational skills with the ability to manage and organise

Bonus Points

We don’t need you to have experience in the following areas, but if you did it could be beneficial:

• Working knowledge of SharePoint
• Working knowledge of BambooHR
• Experience of administration of and reporting on EU-funded projects
• Experience with running complex reports

More important information 

At Asiera we celebrate diversity and understand how important it is to our ongoing success.  We would like to hear from candidates who are great at what they do and whose values align with ours.

If you need any adjustments made to the application or selection process so you can do your best, please let us know.

Asiera are delighted to be awarded with the Ibec Keep Well Mark and many other accreditations. We take pride in developing, maintaining and enhancing our culture of wellbeing and continue to focus on this into 2026 and beyond.