Payroll Specialist

To administer and process monthly UK payroll for salaried and hourly paid employees and delivery efficiencies to the payroll cycle by introducing more automation, self-service, comprehensive reporting and reducing manual elements in the end-to-end process.

Oyster Yachts employs over 500 in the UK. The workforce is split into hourly paid and those that receive a per annum salary. The split is approximately 30% salaried and 70% hourly employees.

The Payroll Specialist is a stand-alone role and is solely responsible for comprehensive and compliant payroll service for all UK employees. The role is a member of the HR Team, however, may move to Finance at a later date.

• To undertake end to end payroll processing from starters, leavers, monthly changes, overtime capture and calculations, producing pay slips and then transact the entire payroll through to banking submission.
  Process improvement and project work focused on automation, self-service, comprehensive reporting, efficiency and a more streamlined payroll service.
  
• Processing weekly timesheet import to record and capture the hours worked, overtime and absences for a monthly payroll
  Produce payroll reports both internal and external i.e. headcount, Age Analysis, month end journals, RTI submissions and PAYE deductions / payroll data to HMRC and for the business.
  Calculating and processing holiday, statutory payments such as paternity, maternity, sickness and submit employer payments in conjunction with statutory requirements
  Manage the internal pension administration (auto enrolment) and the payment to the pension provider and administer any salary sacrifice.
  Act on the instruction of HMRC in relation to tax codes, student loans, etc.
  
• Maintain the Private Medical Insurance participant list in accordance with those who are eligible (as per terms and conditions of employment).
  
• Monitor, maintain and administer accident and sickness insurance claims (hourly employees) and ensure payments are made in a timely manner.
  
• Process all P60s and P11D in accordance with HMRC requirements.
  
• Adhere to court orders such as CMA, DEA, AEO and DWP processing as per instruction to ensure compliance.
  Administer the Cycle the Work and Childcare Voucher Scheme.
  Maintain Apprentice Levy provision on the GOV.UK portal.
  Support HR projects relating to compensation and benefits.
  Provide analysis and reports as per government stipulation i.e. Gender Pay Gap, data to pension regulators.
  
• Lead the annual audit working closely with finance team and external auditors to provide information, evidence and data requested.
  
• Keep up to date with all aspects of relevant payroll and employment legislation and communicate relevant changes to the business in conjunction with Group Human Resources Director and Chief Financial Officer.
  

Requirements

• Good working knowledge of Sage 50 Payroll or similar payroll system
  
• Strong working knowledge of core payroll processes and controls, legal and best practice
  
• Understanding of core HR/employee relations processes that impact payroll
  

• Intermediate Excel user, able to manipulate large numerical data sets using functions such as pivots, VLOOKUP, XLOOKUP, SUM, linked sheets,
  Competent user of other Microsoft Office packages Word and Teams
• Able to explain pay related information to employees and wider business, where needed
  
• Excellent communication skills conversing with entire employee group and external parties such as HMRC
  

• Extensive UK payroll experience for 500 plus employees
  
• Relevant experience of ‘hourly’ paid workforce, factoring overtime and different pay rates
  
• Standalone payroll administrator/specialist role
  
• Process improvement and digitalisation and automation of payroll function
  
• Automation of payroll service reducing administration time
  
• Introduction of self-service functions for team and employees direct, preferable
  

Qualifications

• Finance/accounting, desirable
  
• Payroll specific, desirable
  

• Results driven and Deadline focused
  
• Adaptable to business needs
  
• Self-motivated
  
• Hands on and practical
  
• Problem solver and committed to continuous improvement
  
• Personable, customer service focused and approachable
  
• Change agent
  
• Methodical and rigorous
  
• High attention to detail – right first time
  
• Team player
  

• Travel to other UK sites, approximately twice a year.
  

Benefits

• 25 days annual leave p/year
  
• Employer Pension contribution
  
• 0800 - 1630 - 5 days
  
• Death in service
  
• Cycle to Work scheme
  
• TELUS Assistance Programme
  
• Sick pay scheme