Coordinator, Payroll & Benefits

THE·TEAM operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, THE·TEAM's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit THE.TEAM.

This role provides a key service to the People team and wider Company ensuring
high standards are adopted across all areas of EMEA/APAC Payroll and
Benefits. Strong attention to detail, initiative, and a passion for delivering
high quality and innovative service is essential.

Benefits

• While we work to introduce wider automation for The.Team benefits, process all benefit applications, ensuring applications are processed in a timely manner and all documentation is accurately completed
• Assist with pension processes, including maintaining our obligations under auto enrolment, working with payroll to ensure accuracy of data in Workday
• Manage all filling for benefit applications and invoices
• Process invoices for payment and audit invoices and Workday to ensure benefit elections are accurately recorded and processed
• Update Workday on a monthly basis, where needed, with all benefit updates, especially those that touch payroll
• Audit benefit enrolment against payroll and employee files on a monthly basis
• Update benefit portals with monthly new hires and leavers as needed
• Support the relationship with the external benefit brokers, ensuring information flow is accurate and timely
• Support the annual benefit renewal process, ensuring benefit schemes remain competitive and industry leading
• Support annual benefit events, including annual benefits enrolment and renewal projects
• Run ad-hoc reports on benefits utilization and help interpret insights

Payroll

• Process some smaller payrolls, utilizing Workday reporting and ensure accurate and compliant payroll processes for all countries.
• Gain an understanding of the larger payrolls, to be able to assist where needed
• Manage monthly payroll calendar and work with the People Partners and Finance Directors across the business in the collation of payroll data and documentation
• Manage the payroll approval process with the People Partners, using variance reporting for ease of review
• Ensure all payroll documentation is accurately executed, securely filed and distributed appropriately
• In conjunction with Finance complete year-end tax reporting
• Support Finance with annual audit processes
• Be the first point of contact for all payroll queries and escalate as needed

Data & Reporting

• Support employee data auditing  
• Ensure HR documentation is kept confidential and accurately up-to-date
• Ensure all HR filing is completed in a timely and organized manner
• Assist with reporting as necessaryß

Workday

• Support Workday testing for payroll and benefit modules
• Update benefit schemes in Workday to ensure accurate automation of the benefit elections and tracking

General

• Support with ad hoc projects and administrative tasks
• Actively contribute to a culture of continual improvement, making recommendations and using initiative to ensure best in class HR delivery

The above forms the main areas of responsibility for this role, but it is not exhaustive and it should be noted that duties may change over time, so the need for flexibility is key and the job-holder will be expected to co-operate with reasonable changes as required.

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.