Finance & Payroll Manager
Nottingham City General Practice AllianceJob overview
The Finance & Payroll Manager will oversee and support the work of the Finance & Payroll Officer in ensuring efficient processing of sales invoices, purchase invoices, bank reconciliations and payroll amendments.
They will take the lead in the management of the payroll bureau and in minimising and addressing the risk of payroll and pensions errors and take responsibility for oversight of NHS pensions compliance.
Furthermore, they will support the Head of PCN finance with ARRS claims, statutory reporting and PCSE reimbursements.
As a key member of the finance team, you will contribute to team objectives especially around the increased automation of the finance function and driving efficiency in the finance processes throughout the organisation.
· Support the Finance Director in the production or management accounts and budgets and in the implementation of budgetary controls.
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NCGPA and PCN Accounts Processes
· Oversee and support the work of the Finance & Payroll Officer in respect of purchase ledger, sales ledger, bank transaction processing, prepayments and accruals.
Support the head of PCN Finance with the completion of ARRS claims, statutory returns and preparation of PCN Finance reports.
· Identify and manage finance risk for NCGPA and on behalf of the PCNs.
Finance Team Leadership & Governance
· Drive innovation in finance processes to improve information and efficiency through the use of automation and digital tools.
· Provide line management, professional development and pastoral support to the Finance & Payroll Officer in their role to achieve high attendance, low absenteeism, low turnover and compliance with NCGPA’s policies and procedures.
Payroll and Pensions (PCN & NCGPA)
· Oversee payroll and pension processes for PCN and NCGPA staff, ensuring compliance and accuracy.
· Improve and implement payroll quality assurance checks to identify and address payroll risks such as continued payment of leavers, overpayments of staff on sick leave or unpaid leave or through administrative error.
· Act as a key point of contact for GP pension administration, including PCSE submissions and adjustments.
· Provide guidance and support to the Finance & Payroll Officer on payroll and NHS pension matters.
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Working for our organisation
Formed in 2016, NCGPA is a vibrant GP federation supporting over 30 practices across Nottingham, serving more than 400,000 patients.
We champion collaboration, resilience, and innovation in general practice, sharing expertise and resources to help our teams thrive. From our city-centre hub, we run practices, support PCN teams, and deliver city-wide services.
Our mission is rooted in person-centred care, tackling health inequalities, and nurturing a sustainable workforce. With a caring ethos and ambitious vision, we’re proud to support Nottingham’s diverse communities and create a brighter future for primary care.
Find out further information by visiting our website https://www.ncgpa.org.uk/who-are-we/
Detailed job description and main responsibilities
NCGPA and PCN Accounts Processes
· Oversee and support the work of the Finance & Payroll Officer in respect of purchase ledger, sales ledger, bank transaction processing, prepayments and accruals.
· Provide hands on support with the above processes during times of heavy workload or absence.
· Support the head of PCN Finance with the completion of ARRS claims, statutory returns and preparation of PCN Finance reports.
· Identify and manage finance risk for NCGPA and on behalf of the PCNs.
· Support the Finance Director in the production or management accounts and budgets and in the implementation of budgetary controls.
Finance Team Leadership & Governance
· Drive innovation in finance processes to improve information and efficiency through the use of automation and digital tools.
· Provide line management, professional development and pastoral support to the Finance & Payroll Officer in their role to achieve high attendance, low absenteeism, low turnover and compliance with NCGPA’s policies and procedures.
· Take an active part in team meetings contributing the development of the team and the continuous improvement of the finance function.
Payroll and Pensions (PCN & NCGPA)
· Oversee payroll and pension processes for PCN and NCGPA staff, ensuring compliance and accuracy.
· Provide hands on support with the above processes during times of heavy workload or absence.
· Actively manage the relationship with the payroll bureau to minimise the risk of payroll and pension errors and ensure accountability.
· Improve and implement payroll quality assurance checks to identify and address payroll risks such as continued payment of leavers, overpayments of staff on sick leave or unpaid leave or through administrative error.
· Actively approve and authorise payment of the payroll on completion of QA checks.
· Work with HR to explore, design and implement an efficient, accurate and affordable payroll process and HR system for implementation at the end of the current payroll bureau contract.
· Act as a key point of contact for GP pension administration, including PCSE submissions and adjustments.
· Provide guidance and support to the Finance & Payroll Officer on payroll and NHS pension matters.
· Post payroll journals into accounting software and reconcile control accounts.
Other Duties
· Take an active role in the annual accounts audit, providing reassurance to auditors regarding processes and controls.
Other duties that may be required to support the finance team and the wider business in delivering its mission and living out its values.
Please Note:
- This vacancy may close before the advertised closing date if a sufficient number of suitable applications are received. We recommend submitting your application early to avoid disappointment.
- Successfully shortlisted applicants will be contacted by email with an invitation to interview.
- Arden & GEM CSU administer this account on behalf of the GPA, you may receive communications from both the CSU and the GPA during your recruitment.
Notes on completion of applications:
- All reference requests will be made to your employer/previous employers' HR Department, covering the previous 3 years of activity.
- We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expect all staff to undertake this commitment. Applicants will be subject to robust recruitment processes.
- All eligible staff will need to have gained clearance through a standard/enhanced DBS check prior to working.
- All posts are subject to a probationary period.