Group Internal Payroll Manager

Description

Oxford (preferred) or any Shaw Gibbs office

Shaw Gibbs is a growing top 40 accountancy practice who provide expert solutions for entrepreneurial businesses and private individuals in Central and Southern England. Shaw Gibbs invest in their teams of high-quality specialists who work with the best-in-breed technology to create value for our clients which exceeds expectation. 

Our culture is very important to us and is based on our company values of expert, respectful, innovative and collaborative. We develop high performing teams diverse in experiences, backgrounds and ideas. As a growing company, there are plenty of opportunities for development and quick progression. Our practice is known for having a friendly and supportive team culture where everyone receives training and development to increase their technical knowledge and their commercial and management skills. We put our people first and are constantly looking for ways to improve our people experience. With respectful as one of our values, we are committed to creating an inclusive culture that respects, values and celebrates cultural and individual differences.

We have several offices in Central and Southern England and have ambitious plans to expand our business. As part of the ongoing growth of the business, we have a new opportunity for a Group Internal Payroll Manager to join our group finance team. This is a permanent full-time role with hybrid and flexible working options. Our preference is for this role to be based in our Oxford office, but we are also open to a successful candidate being based in any Shaw Gibbs office.

The Role

Your key responsibilities will include:

• Lead and manage the internal payroll function across all Shaw Gibbs Group offices
• Ensure accurate and timely processing of multiple payrolls, consolidating group data where required
• Oversee compliance with UK payroll legislation (PAYE, NIC, pensions, statutory payments) and keep up to date with regulatory changes
• Manage year-end processes across the group (P60s, P11Ds, HMRC submissions, etc.)
• Oversee pension schemes, auto-enrolment compliance, and group benefits administration (e.g. salary sacrifice, healthcare, share schemes)
• Drive standardisation and efficiency across group payroll processes and systems
• Work closely with HR and Finance leadership to ensure payroll alignment with people and financial strategies
• Provide payroll analysis, reporting, and insights to senior leadership, including group-level cost reporting and forecasting
• Act as escalation point for complex payroll queries across the group
• Ensure strong internal controls, risk management, and readiness for internal/external audits
• Act as the group’s subject matter expert on payroll legislation, systems, and processes

What We Can Offer You

• Hybrid working (three days in the office and two days at home)
• Flexible working (flexing your hours around the core working hours of 10am to 4pm)
• Joining a fast-growing company with exciting growth plans ahead
• Exposure to a broad range of stakeholders
• Plenty of opportunity to increase your technical knowledge and skills
• A varied role within a talented and experienced team
• Entry onto our next Management Development Programme – a bespoke programme aimed at developing and enhancing leadership potential for existing and aspiring managers
• ERIC internal recognition awards – monthly recognition awards that celebrate those who champion the Shaw Gibbs values 
• Long service awards
• Regular employee events including a company-wide summer party
• A competitive benefits package, including:
  • A 25-day core holiday allowance plus other holiday-related benefits, such as: Holiday trading (the ability to buy or sell up to 5 days holiday per year), flexible bank holidays (the ability to flex your bank holidays to a day that suits you best) and additional holiday with service
  • A dedicated “Wellbeing Day” – an additional day off per year to focus on your wellbeing
  • Employee Assistant Programme (EAP) which includes access to 24/7 online GP consultations, 2nd medical opinions and mental health first aiders present in every office
  • Access to MYNDUP – a wellbeing support platform which offers confidential 1-to-1 sessions with therapists, counsellors, psychologists, and coaches. 
  • Shaw Gibbs Rewards – access to discounts on a wide range of retailers
  • Health Cash Plan – money back on routine health appointments
  • Electric Vehicles Salary Sacrifice Scheme
  • Client and employee referral bonuses
  • Pension Salary Sacrifice Scheme
  • Death in Service Life Assurance
  • Enhanced family leave policies
  • Cycle to Work Scheme

About You

• Strong knowledge of UK payroll legislation and statutory requirements
• Experience within a professional services or accountancy firm would be desirable
• Proven experience managing multiple payrolls (ideally within a multi-site or group environment)
• Advanced payroll system knowledge, with ability to oversee group-wide systems/process integration
• Excellent organisational and project management skills
• Strong communication and stakeholder management, confident engaging with senior leadership
• High attention to detail, confidentiality, and accuracy under pressure
• Strong reporting and data analysis skills (including Excel)
• Ideally CIPP qualified (or working towards)
• Track record of driving payroll process improvements and system implementations
• Experience in managing benefits administration at group level (e.g. pensions, share schemes, salary sacrifice)

Diversity, equality and inclusion

Shaw Gibbs is an inclusive employer and we are committed to providing equal opportunities to all candidates by ensuring a comfortable and accessible interview experience. We understand that some individuals may have specific needs or require accommodation/adjustments during the recruitment process. If you require any adjustments to ensure your recruitment experience with Shaw Gibbs is as inclusive and accessible as possible, please let us know at your earliest convenience via the application form or via an email to recruitment@shawgibbs.com.

We believe that diversity makes Shaw Gibbs a stronger firm and we look to employ people with different ideas, styles and skillsets. This diversity stimulates a rich, creative environment – one in which our people develop, and our clients enjoy enduring results. We’re committed to recruiting, promoting and rewarding our people solely based on their ability to contribute to Shaw Gibbs’ goals, without regard to their sex, gender, race, disability, religion, national origin, ethnicity, sexual orientation, age or marital status.

Right to work

Unfortunately, for this role we are unable to offer sponsorship for visas/work permits, so you will need to have full right to work in the UK. Your application will be automatically rejected if you do not have full right to work.