Payroll Officer
Proactis
2 days ago
Full-time
On-site
United Kingdom
Payroll Officer Jobs
Description
Full job description
Overview
Full job description
Overview
- Receive and consolidate payroll inputs from HR (starters, leavers, changes, variable pay, absences).
- Oversee international payroll for 150 people
- Validate and approve all inputs against authorised documentation (signed offer letters, leaver forms, change forms).
- Submit payroll instructions to external bureau within the agreed cut-off deadline for each country.
- Review draft payroll output from bureau, check gross/net pay, deductions, statutory amounts, pension contributions.
- Approve final payroll run and confirm payment release.
- Distribute payslips / earnings statements to employees via payroll portal.
- Reconcile payroll to prior period and investigate variances.
- Provide Finance with payroll journals and cost reports for each entity.
- Ensure statutory filings and remittances are completed by relevant deadlines (PAYE, 941, payday filing, loonheffing, Lohnsteuer etc.).
- Retain payroll records in accordance with local data retention requirements.
- Maintain up-to-date enrolment data for all benefit schemes across all countries.
- Manage annual open enrolment / renewal cycles and communicate changes to employees.
- Liaise with insurance brokers and providers for renewals, claims, and queries.
- Ensure benefit deductions are correctly reflected in each country payroll.
- Report taxable benefits to relevant tax authorities
- Manage employee queries related to medical, dental, life, disability, and pension schemes.
- Ensure all eligible employees are correctly enrolled in the applicable pension / retirement scheme.
- Submit contribution files to pension providers within required timelines following each payroll run.
- Manage opt-outs, re-enrolments, and contribution rate changes in line with local rules.
- Reconcile pension contribution payments to payroll deductions monthly.
- Support annual pension reporting requirements
- Act as primary contact for pension providers and advisors.