Accountable To: Head of Finance
Salary: £28,000 – £32,000 per annum
Annual Leave: 30 days inclusive of public holidays
Location: 96 Kirk Road, Wishaw, ML2 7BL
About SOL
At SOL, the people we support are at the heart of everything we do. Every role, including non-operational positions, plays a vital part in improving the lives of the people we support. We are committed to fostering a culture where all employees feel inspired and motivated by the impact of their work.
Job Purpose
The Payroll Officer is responsible for the end-to-end management of payroll processes, ensuring timely and accurate payment to employees. This role involves close collaboration with internal stakeholders to maintain data integrity, resolve payroll-related queries, and ensure compliance with statutory requirements. The post holder will also contribute to continuous improvement of payroll systems and procedures, supporting the financial health and operational efficiency of the organisation.
Key Responsibilities
Payroll Processing & Administration
- Manage the preparation, processing, and distribution of payroll for all employees.
- Ensure accurate input of rota and timesheet data, resolving discrepancies in collaboration with Workforce Planning Team.
- Maintain and update payroll records including starters, leavers, and changes to employee details.
- Post payroll transactions to the general ledger and reconcile payroll accounts.
Compliance & Reporting
- Ensure compliance with HMRC regulations, including Real Time Information (RTI) submissions.
- Prepare and submit statutory reports and filings (e.g., PAYE, NI, pensions).
- Assist with internal and external audits by providing accurate payroll documentation.
- Stay informed of changes in payroll legislation and implement necessary updates.
Data Integrity & System Management
- Work closely the People Team to ensure consistency between personnel and payroll systems.
- Maintain confidentiality and accuracy of employee data.
- Monitor and improve payroll data collection methods and system functionality.
Employee Support & Communication
- Respond to payroll and pension-related queries from employees in a timely and professional manner.
- Provide guidance on payroll policies and procedures.
- Support employees with understanding payslips, deductions, and pension contributions.
Continuous Improvement
- Review and enhance payroll policies, procedures, and workflows.
- Identify areas for improvement in rota and timesheet preparation and advise the Head of Finance accordingly.
- Contribute to the development of payroll-related training and support materials.
Person Specification
Essential Skills & Experience
- Proven experience in payroll processing and administration.
- Strong understanding of payroll legislation and statutory requirements.
- Proficiency in payroll and accounting software.
- High level of accuracy and attention to detail.
- Strong problem-solving and analytical skills.
- Ability to work collaboratively across departments.
- Commitment to confidentiality and data protection.
- Attention to detail
Desirable Skills
- Knowledge of accounting principles and practices.
- Experience with audit preparation and financial reporting.
- Familiarity with rota and timesheet systems.
- Experience in a care or support services environment.
- Experience with Sage Payroll or equivalent systems.
Please Note: This job description describes the practical purpose and main elements of the job. It is a guide to the nature and main duties of the job as they exist currently, but it is not intended as a wholly comprehensive or permanent schedule.